Post a shift, someone claims it, the manager approves it — done. SwapBoard replaces the 40-message group chat thread with one clean board your whole team can see.
Sat, 6–11pm — Bar
Posted by Jamie · "Family thing"
Sun, 12–4pm — Floor
Claimed by Priya
Mon, 9–2pm — Kitchen
Covered by Sam
Someone can't make their shift. It goes in the group chat. Ten replies later — half of them emojis — nobody's sure who's actually covering, and the manager finds out when someone doesn't show up.
The ask gets lost under everything else in the group.
Swaps happen informally, approval comes after the fact (if at all).
No one can say for sure who agreed to what.
Can't make a shift? Post it to the board in one tap, with an optional reason.
Available teammates see it and claim it — first come, first served.
One tap to approve or decline. The schedule updates itself, everyone's notified.
Everyone sees the same live view of upcoming shifts.
Require approval on every swap, or switch a board to auto-approve.
Set up roles for your site — bar, kitchen, floor — and who's qualified for each. A shift only shows as claimable to someone actually trained to cover it.
Flag trainees, and a trainee covering an experienced teammate's shift always goes to the manager for a judgement call, never auto-approved.
Approvals can go to a shared address (the venue's own email), so any on-shift manager can action it, not just one named person.
Join a board with a link or code, nothing to install.
See who covered what, and when.
If you're already paying for a full rota system that handles swaps, you don't need this. SwapBoard is for teams still sorting shift cover the old way — paper rota, spreadsheet, or a group chat — who just want that one part solved without buying a whole new system.
Small
£5/mo
Up to 10 people
Medium
£15/mo
Up to 50 people
Unlimited
£25/mo
No cap
Priced per site, not per company — because your team in one location shouldn't be covering shifts fifty miles away anyway.
Start your boardNo — SwapBoard works in the browser, on any phone.
Keep using it — SwapBoard just handles the swap and cover part, it doesn't build your rota.
Yes — set the approval notification to a shared inbox and any manager on shift can action it.
Flag anyone as a trainee. If they claim a more experienced teammate's shift, it always goes to a manager to confirm — never automatic.
Set up your first board in a couple of minutes.
Get started — from £5/mo